Going Paperless
In news that will surely gladden the hearts (and backs!) of schoolchildren everywhere, the Yale School of Medicine announced today that it will give each of its students an iPad2 for classroom and clinical use. All paper-based course materials will be eliminated. “We started thinking about this about a year and half ago, shortly after the iPad was released,” says Michael Schwartz, assistant dean for curriculum at the school. “We were spending a hundred thousand dollars a year on paper, and the students didn’t always read it.” (Medical students, it turns out, aren’t all that different from twelve-year-olds.)
The advantages here seem obvious: cost, environmental footprint, and ease of use. At any time, students can hit the “sync button,” as Schwartz calls it, and get revised lectures. This paperless transition was done without a lot of IT expertise, in house, with relative ease. “We set up a server, which compressed and condensed the data for use on the iPad,” Schwartz says.
So is the beginning of the end for the traditional textbook? “I think so,” he says. “It’s much more convenient, easy to update. In the old days, we had to wait for an updated edition of the book. Now if a teacher wants to change their approach, they can easily do that and it’s fresh for the next year.”
It seems as if it’s just a matter of time—and budget—before all schools eliminate the physical textbook, and end that all too common sight: the 70-pound student lugging forty pounds of textbooks in a bulging backpack, bent slightly at the waist from the effort, as if trudging into a stiff wind. Good riddance.








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I think the real impact of moves like this will not be on the campus but on the workplace.
As students spend the next couple of years without paper class materials, they will emerge into and finally fully transform the workplace. Their methods of working, communicating, collaborating and achieving will mean that they will approach the conventional workspace with a look of critical curiosity, wondering what this strange construct called the “modern” office is all about.
What I find especially significant here is that every day major investments are being made by corporations and institutions in workspaces that are losing value at an increasing rate. Designed for individuals processing paperwork, they are already irrelevant to how work is done today.
Those misplaced investments remove them from access to the resources that really matter, and rob the people who work there of potential to grow their capabilities and contribute greater value to the purpose and achievements of their organizations.
It is shocking that corporate leaders do not recognize and kill this waste, especially in an economy that needs sustainable resource utilization.
It is shocking that everything about work has changed but very little of the workplace has.
Comment by Jim Meredith — August 24, 2011, @ 9:12 pm